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AI automation for gyms

A lead system that replies, calls and books in under a minute

Every enquiry gets a personal reply and a phone call within a minute. Visits are booked straight into the calendar, and the owner hears about it on WhatsApp.

A real sequence, start to finish

  • 6:12 pmNew lead from the website asking about personal training.
  • 6:12 pmPersonal reply sent with prices and class times.
  • 6:13 pmCalled the lead. Booked a visit for Thursday at 5:30.
  • 6:13 pmOwner alerted on WhatsApp. Visit added to the calendar.

The problem.

Gyms pay for leads and then lose them, because nobody replies until the evening. By then the person has joined somewhere else. The job was to make sure every enquiry is answered while the person is still interested, without adding work for the front desk.

What we built.

  1. 1

    Instant, personal replies

    When someone fills in the form, the system writes a short personal email that answers what they asked, using the gym's real prices, classes and hours.

  2. 2

    An AI phone agent that books visits

    A few moments later the lead gets a call. The agent answers questions, checks the calendar for free slots and books a visit while they are on the line.

  3. 3

    Alerts and a dashboard for the owner

    The owner gets a WhatsApp message for each new lead and booking. A private dashboard shows every lead, call and visit in one place.

  4. 4

    Reminders and a weekly report

    Booked visitors get a reminder before they come in. Each week the owner receives a summary of leads, calls, bookings and no-shows.

See more of our AI automation work, or read about the service.

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